Are scrum meetings a good way to sync the team and fix problems before they appear?
Or are they a waste of time? While we don't necessarily have a definitive answer to that question, this scrum meeting template
for product owners and scrum masters will enable your team to stay on topic during the meeting. And with the suggestions below, your team's scrum meetings might just as well become a pleasant daily ritual:
Keep the meeting short
We recommend your stand-up meeting be no longer than 15 minutes.
Take turns to write the summary
Assign the role of writing down all the information to one of the team members. It's best if team members take turns to write the meeting notes.
Don't let people ramble
Set a time limit for each speaker to avoid turning your daily stand-up into an hour long planning meeting.
No new ideas
No new ideas should be brought forth in this meeting. This is a scrum meeting, not a sprint planning meeting.
No waiting around
Promote punctuality by starting the meeting on time, even if not everyone is there. It will naturally encourage your team members to arrive on time.
Make meetings result-oriented
Meeting notes and summaries unarguably make meetings more productive. They encourage attendees to focus on what should matter: action items and decisions. Research has showed that participants of a meeting are a lot less likely to leave a meeting frustrated about wasting their time when someone was asked to capture the minutes.
Save time preparing meetings
In truth, meetings are more similar than they are different. So chances are that you'll repeatedly go through very similar meetings. Instead of coming up with an agenda and a structure every single time you're in a meeting, you can save time by using a prebuilt template. With Scriby, you can even create your own meeting templates.
Break down communication silos
Meeting note templates help structure the meeting, increase accountability and decrease miscommunication. Meeting minutes templates also help clarify what the objectives of the meeting are. For Facebook COO Sheryl Sandberg, it is very important before the meeting to make explicit if "we are in the room to make a decision or to have a discussion?" Different templates for different expected results: that's exactly what you can build with Scriby.