A handy summary template for product owners and agile teams to navigate sprint planning meetings.
What's the goal for this sprint?
How does the goal of this sprint align with the long-term product roadmap?
Add a short review and retrospective of your last sprint
Add user stories, i.e. informal descriptions of the desired features, written from the perspective of your users
Break down each user story into individual tasks, with as much details as possible
What will the product look like after the sprint is completed?
Also, clarify the criteria for acceptance of completion of each individual task
Do we need to schedule a follow-up meeting? How will we keep updated about progress?
Is there anything else to note?
There are plenty of onlines guides about how to run effective sprint planning meetings, so we won't go through that here.
With this template, you'll be able to summarize the content of the session into one digestible summary. We recommend that either the Product Owner or the Scrum Master takes notes for the team.
You can also let team members take turns.
Share the link to the notes
Every meeting summary comes with a unique meeting link. We recommend you invite all the members of the team to one common calendar invite. The link will automatically be added to it. After the meeting, it's easy to add the meeting link to Jira, Trello or any other platforms your development and product teams are using.
Make meetings result-oriented
Meeting notes and summaries unarguably make meetings more productive. They forces attendees to focus on what should matter: action and decisions. Research has showed that participants of a meeting are a lot less likely to leave a meeting frustrated about wasting their time when someone was asked to capture the minutes.
Save time preparing meetings
In truth, meetings are more similar than they are different. So chances are that you'll repeatedly go through very similar meetings. Instead of coming up with content every single time you're in a meeting, you can save time by using a prebuilt template. With Scriby, you can even create your own meeting templates.
Break down communication silos
Meeting note templates help structure the meeting, increase accountability and decrease miscommunication. Meeting minutes templates also help clarify what the objectives of the meeting are. For Facebook COO Sheryl Sandberg, it is very important before the meeting to make explicit if "we are in the room to make a decision or to have a discussion?" Different templates for different expected results: that's exactly what you can build with Scriby.